An office relocation is rarely a simple task. Many companies say afterwards: “Everything takes longer than you think.” That’s exactly why such a move requires careful preparation – and a partner who knows how to avoid business interruptions.
Whether within Cologne, nationwide, or across borders: every type of office move comes with different conditions. Most importantly, your business must remain operational and workflows should not come to a standstill.
Gebr. Roggendorf GmbH helps you design planning and execution so all steps run smoothly. If desired, our teams also work outside business hours or on weekends, ensuring minimal downtime and a quick restart at your new location.
At the very beginning stands the question: “What actually needs to be moved?”
Once it’s clear which departments and items are involved, it’s worth creating an inventory list. This often reveals that some things are no longer needed, as one customer once said: “We sorted out more than we expected while packing.”
Next comes scheduling and determining how the process will look. A professional moving company helps ensure nothing is overlooked and all details are clarified early on.
A proven tip is: “Better to start too early than a day too late.”
About six weeks of lead time is ideal to pack boxes, disassemble furniture, prepare IT, and plan the handover of old offices.
The moving day itself should have clearly structured procedures. The main thing is to keep downtime as short as possible. Gebr. Roggendorf GmbH assists you in planning and adhering to each step sensibly.
Many are surprised by how extensive the services are. One customer summed it up like this: “They didn’t just carry our furniture—they basically rebuilt our whole office.”
Standard services include:
Secure packaging of furniture, equipment, and documents
Disassembly and assembly of complete office furnishings
Dismantling and reinstallation of IT workstations
GDPR-compliant file transport using lockable, rollable security containers – ideal for confidential documents
Temporary storage of office and business equipment
Disposal or recycling of old furniture
Setup and installation at the new location
This way, your team remains operational while professionals take care of the logistics.
A full-service move means: “We take care of everything”—from planning, packing, and setup at your new location.
This solution is ideal for companies that want to organize as little as possible themselves or rely entirely on a smooth process.
New furniture isn’t always necessary. Many businesses deliberately choose high-quality, refurbished used furniture—offering possible savings of up to 70% compared to the new price. We are happy to advise you on suitable solutions and take care of delivery and assembly.
Existing office furniture can often be reused without issue. With professional upholstery cleaning and office chair refurbishment, we ensure a clean, pleasant working environment in your new office.
Prices depend on many factors. Or as a project manager put it:
“It depends on how much we’ve got, where it’s going, and what happens along the way.”
Factors include:
Company size and number of workstations
Amount of furniture, equipment, and files
Distance between sites
Additional services (assembly, IT services, special transport)
Effort involved in international moves (customs, handling costs, transportation)
A tailored quote ensures that all special requirements are taken into account—without generic flat rates, which rarely fit anyway.
Experience shows it’s best to inquire early. Many companies later say: “If only we had booked earlier.”
Ideally, allow for three to six months lead time—even more for international moves.
For smaller projects, two to three months are often sufficient.
Short-notice moves are possible but usually require more effort. Time slots are often tight and some processes cannot be optimally planned.
Nevertheless, an experienced moving company will almost always find a solution. As one of our clients said: “It was close, but in the end, they made it happen.”
An international move is more complex, due to transport routes, legal requirements, and customs regulations alone.
One company once told us: “We never thought the paperwork would take more time than the packing.”
This is exactly why an experienced partner is worth their weight in gold.
On average, transport from Europe to other continents takes two to four weeks.
Weather, customs, or insurance issues can add extra time.
With an experienced team, the schedule can still be well organized.
An office move always requires effort, but it doesn’t have to be stressful.
With careful planning and a reliable partner like Gebr. Roggendorf GmbH, the entire process can be handled professionally and smoothly.
If you wish, we will prepare a tailored quote for you and support you from the very beginning “so that the move really goes smoothly in the end.”
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